Are you an entrepreneur running a creative business? Said any of these things lately?

  • "I spend too much time on administration and not enough time doing the work that actually makes me money."

  • "I need help delegating tasks to my team."

  • "I'm a BIG IDEAS person! But I get stuck when I try to make those ideas reality."

  • "I know I need a better way to keep track of my clients." 

(Psssst! Guess what? You don't have to take on everything for your creative business!)


I'm Kate, and I've been helping small businesses run more efficiently, meet big goals, create better content, and have more productive days for over 10 years.

 

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Online Business Management

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Dubsado Setup & Maintenance

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Project Management 


My technical skills and expertise:

  • Project Management

  • Content Editing

  • Client Support and Outreach (Dubsado, ConvertKit, Mail Chimp, etc)

  • Photography / Adobe Photoshop

  • Design / Adobe Illustrator 

  • Training and Coaching

  • Workflow, processes, and operations

  • Light HTML/CSS coding

  • Task  & project management software (Trello, Asana, Wrike, Teamwork, etc)

Some of the work I can tackle for you:

  • Team delegation and management

  • Onboarding, administration, and support for clients

  • Dubsado setup

  • Dubsado support and maintenance

  • Editing, proofreading, and formatting your content (blogs, social media, e-courses, launches, you-name-it)

  • Research, data metrics, and reporting

  • Data entry

  • Strategy and streamlining operations


"Kate saves my sanity as I run my business."

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Kate is a super-multi-talented and versatile VA. There’s nothing she can’t do, and if you know you’re going to have different assistance needs, she’s the person to hire. Kate set up the entire flow and design for my online course. The course documents are beautiful and the client flow is easy and intuitive. She set up email funnels for me, automated my client communications, and automated my social media content. She gets all of it done so quickly, and the product is always quality. Kate saves my sanity as I run my business, since I can focus on the parts of the business that are fun for me (serving my clients) while she runs the back-end. What’s special about Kate is that she can fully organize the tech side of your business AND create aesthetically pleasing graphics and PDFs. And she’s a dream to work with.
— May Flam, the "Heal Your Work Life" Coach

"Her quick turnaround allowed me to take my project live earlier than planned."

Kate did an amazing job with my headshot edits. She addressed all of my specific requests and worked her magic on the rest. Her extremely quick turnaround allowed for me to take my project live earlier than planned. I’ll definitely return to Kate with any of my photo editing needs!
— Kim Statler Owner/Founder - Business Builders Virtual Assistance LLC
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 I'm Kate Hutcheson, a Project Manager and Virtual Assistant with over 10 years of professional experience helping small business owners and corporations reach their business goals.

Hello!

I'm Kate Hutcheson, a Project Manager and Online Business Manager with years of professional experience helping small business owners and corporations reach their business goals. I want to help you have more time for the work you love.

 

Package Pricing

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Dubsado Setup includes the pieces needed to get you set up and running in Dubsado.

Workflows, canned emails, forms, proposals, packages, and client info all done and ready for you.

Plus training videos to teach you and your team how to continue with your own Dubsado maintenance!

 

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The Virtual Assistance package is perfect for you if you need monthly help on specific projects and tasks:

  • Research
  • Content editing/proofreading
  • Dubsado maintenance
  • Data entry
  • Formatting, editing, and scheduling newsletters, social media
  • Prepping your next online course
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Need help streamlining and systematizing your whole business? Need a right-hand, go-to gal to help you grow?

As an online business manager, I'm your strategist, your sounding board, your delegation specialist, your project manager, and the one who can tell you "Here's how we make that even better."


"It is not an exaggeration to say that I could not have made it happen without her."

Kate helps me clarify my goals, brings new ideas and expertise to my project, and assists me in settings deadlines and tasks in a way that made a project that felt like a pipe dream into a reality. It is not an exaggeration to say that I could not have made it happen without her.
— Tina Cahalan-Jones, Slaves to Soldiers Project
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"Kate is top notch in both the image I want to create for my shop and in providing the service that I expect to be delivered."

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Kate is top notch in both the image I want to create for my shop and in providing the service that I expect to be delivered. She looks for ways to improve my business, makes suggestions and doesn’t wait for me to give her directives as she takes the initiative herself. I wholeheartedly wish she could work for me full time!
— Anne Henderson, Ewebiquitous Fiber Arts


"She helped me not just plan my tasks and set deadlines, but helped me feel even more excited about my project."

I appreciated how enthusiastic Kate was about my project. She helped me not just plan my tasks and set deadlines, but helped me feel even more excited about my project. I would enthusiastically recommend this service to other creative entrepreneurs.
— Christen McGee, Curious Journals
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"Kate Hutcheson from The Efficient/Creative is an absolute dream to work with."

Kate Hutcheson from The Efficient/Creative is an absolute dream to work with. Her attention to detail, eye for professionalism and lighthearted personality are true gifts. I look forward to working with her again.
— -Megan VanEtten, The Birch Blossom

 

Frequently Asked Questions

What's an Online Business Manager?

 

An online business manager is your right-hand person for your business (who happens to work online). As an online business manager, I'm your strategist, your sounding board, your delegation specialist, your project manager, and the one who can tell you "Here's how we make that even better."

What's a Virtual Assistant?

 

A virtual assistant can take on a lot of the administrative work that tends to pile up and take a lot of your time. This is especially helpful for creative entrepreneurs who may be "ideas" people (and less "get things done" people). Virtual assistants typically work online.

Where I excel is in the fact that I can take on so much more than just administrative tasks. Because of my unique background (professional project manager with a certificate in web design and a B.A. in English), I'm able to take on a broad range of highly-skilled work, from editing to e-learning (plus all the administrative stuff).

What's Dubsado?

 

Dubsado is a fantastic Client Management System. From leads to proposals, invoicing to questionnaires (and everything in-between), Dubsado is my go-to for pretty much everything you need to get and manage clients! They specialize in keeping every single thing that goes out to your clients ON BRAND and beautiful.

Who do you work with?

 

I primarily work with creative women entrepreneurs: coaches, crafters, and more. I know it can be tough to be both creative AND systematic about your goals. That's where I come in. If you're feeling stuck, aimless, or overwhelmed, I'm here to help. If you're a business owner who's creative (and a little bit quirky), girl, you've come to the right place.

I'm nervous about hiring someone to work remotely.

 

Before I begin working with any client, we have a 45-minute Zoom consultation chat, typically a video call. In this call, we can talk about your struggles and where I might be able to help. This call is totally free and you have zero obligation to hire me. It's just a good way to meet and see if we're a great fit to work together. 

All of my clients have the option to receive weekly or monthly time reports that detail the work that I've done and the amount of time I've used so you can keep track of what's going on.

Communication is a really important part of this relationship. That's why I also have regular status meetings with all of my clients. We can touch base and provide feedback to each other about what's working well and what could improve. Having these meetings via video chat makes these conversations much easier and more efficient.

 

Ready to take your business to the next level? 

Let me know more about your business here. I can't wait to meet you!